Imagine standing in a room or warehouse jam-packed with boxes and filing cabinets full of file folders, books, or journals. Do you know how long it takes to access one file, make necessary copies, and then re-file that material? Hours? Days? Weeks?

Here is how much it is costing you.

• $880 to maintain a five-drawer file cabinet per year.
• $11 per year, per inch of paper documents.
• 10 minutes are wasted each time a document is retrieved and then re-filed.
• The average office worker makes 61 trips per week to the fax machine, copier and printer.
• 1 out of every 20 documents (5%) is lost and 3% are mis-filed.

(Source: International Records Management Trust 1995/Gartner Study, Coopers and Lybrand)

Data Conversion

Conversion from paper to digital makes perfect sense.  It saves both time and space, ultimately saving money.  But what about the data? 

We've found that many companies have simply moved their paper from the file cabinet to the hard drive, but still need access to it to make use of it.  If you Regularly print documents from your hard drive and enter data from the documents into spreadsheets to analyze the data, you may want to consider taking the next step from digital imaging... data capture.

Data capture involves extracting data, via either optical character recognition (OCR) or manual data entry, from hand written or printed pages directly into a database. 

Distynct Solutions will create a custom database with easy to use forms that make data entry easy.  If you don't have the resources to input your old data, we'll do it for you.

At the end, instead of searching through computer files or file cabinets, your data will be accessible at the touch of a button.